Evidence cadence
Quarterly evidence pack guide
A Title II accessibility program needs a recurring review cadence. A quarterly evidence pack gives leadership, ADA, legal, procurement, and digital services the same operating record for scope, progress, blockers, vendor dependencies, exceptions, and next priorities.
Recommended sections
| Section | What it answers | Review owner |
|---|---|---|
| Scope covered | Which websites, documents, forms, mobile surfaces, and vendor systems were included? | ADA, CIO, digital services, and program owners. |
| Findings posture | Which WCAG issues remain open, fixed, verified, blocked, or deferred? | ADA, web, communications, and service owners. |
| Remediation progress | Which work has moved, which work is blocked, and which tasks need escalation? | Operational leads and department owners. |
| Vendor dependencies | Which risks sit with third-party systems and what is the next procurement touchpoint? | Procurement, legal, ADA, and vendor managers. |
| Exception posture | Which items require formal review before being treated as exceptions or limitations? | Legal, ADA, and authorized decision-makers. |
| Next-quarter priorities | Which actions reduce the most service-critical risk before the next evidence pack? | Leadership and operating owners. |
Quarterly operating rhythm
- Freeze a scoped inventory snapshot before evidence-pack generation.
- Update findings and remediation status from deterministic records, not ad hoc summaries.
- Confirm vendor dependency status before procurement or renewal discussions.
- Separate exception candidates from approved exception positions.
- Record next-quarter priorities with owners, due dates, and verification criteria.
Human review boundary
AI may support internal drafting or summarization, but PublicProof evidence issuance remains deterministic and human-reviewed. Final findings, severity, exceptions, and legal positions are not delegated to AI.